Board-Ready HOA Property Baseline
Proof Before the Storm.
Clarity Before the Bid.
Our HOA baseline inspection combines aerial condition imagery, thermal observations, and a timestamped property record your board can use for planning, scoping, and vendor comparison.
Exact scope, deliverables, timing, and price are confirmed before scheduling.
Why HOAs Choose Hoyt
One Property Record.
Three Better Board Decisions.
The baseline is decision support, not a warranty, engineering report, coverage decision, or guarantee of future condition. If a concern needs destructive testing, engineering, or hands-on diagnosis, we say so.
The Board-Ready Baseline
Agree on the Evidence Before You Compare the Price.
We confirm the exact property, inspection scope, deliverables, schedule, and price before the board authorizes a flight.
- Aerial condition map — high-resolution imagery organized by building and observed area.
- Thermal observations — included where weather, materials, access, and the agreed scope support meaningful collection.
- Now / Next / Later summary — plain-English priorities and questions for board discussion, reserve planning, and qualified follow-up.
- Timestamped property record — GPS-tagged documentation of visible conditions on the inspection date. It can support future insurance documentation, but the carrier decides coverage.
The final deliverable reflects the agreed scope and field conditions. Findings that need hands-on, engineering, or specialty review are identified for follow-up.
Board Decision Framework
Turn the Baseline Into Now, Next & Later.
A useful inspection does not bury the board in technology. It helps the board see what deserves action, planning, or continued observation.
Needs Qualified Review
Document observed conditions that may need prompt hands-on inspection, temporary protection, engineering, or a defined repair scope.
Discuss Your Property →Plan and Scope
Use the documented conditions to define comparable work, gather contractor qualifications, and prepare a board-ready decision package.
Track and Revisit
Keep the dated baseline with board records and use it as a reference when conditions, budgets, warranties, or project timing change.
Plan the Baseline →How It Works
A Board-Ready Baseline in Four Clear Steps.
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Start With an Eligibility Review
Tell us about the property, the board's decision, known concerns, and any timing constraints. We will contact you to confirm fit.
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Authorize the Agreed Scope
The association approves the property, deliverables, schedule, access, and price before a flight or field visit is scheduled.
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We Document the Property
Our licensed team collects the agreed aerial, visual, and thermal observations under suitable site and weather conditions.
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Your Board Gets the Decision Packet
Review the current-condition record, now-next-later priorities, follow-up recommendations, and comparable scope with no promise of a predetermined project.
Create the record before urgency drives the decision.
Flight Authorization
One Signature. We Handle the Rest.
We're FAA Part 107 licensed and fully insured. Your board signs the digital release, we handle every FAA requirement from there. Simple.
Digital Flight Release
We'll send the authorization form after your initial consultation. 30-second digital signature — no paperwork, no fax machines.
Get Started FirstMinnesota Session Law Chapter 82 · Effective Jan. 1, 2027
Three Bids Work Better When Every Bidder Sees One Scope.
Starting January 1, 2027, Minnesota's new rule generally requires three written competitive bids before an association enters a covered maintenance, construction, repair, or reconstruction contract estimated over $50,000. Exceptions apply. A documented baseline helps the board prepare one clearer scope for qualified bidders to compare.
Get 3-Bid Ready →Reviewable Evidence
The Deliverable Should Explain Itself.
Aerial condition imagery
Organized by property and building so board members can locate each observation.
Plain-English priorities
Observed conditions separated into now, next, and later, with qualified follow-up identified when needed.
A comparable scope
A shared starting point for reviewing contractor qualifications, warranties, timing, exclusions, and price.
FAQ
Straight Answers. No Fine Print.
Do we need roof access for the drone?
Drone imagery can document the roof from above without routine roof access. If the aerial or thermal observations indicate a concern, Hoyt may recommend a separate hands-on inspection.
What can the HOA property baseline include?
Depending on the agreed scope and conditions, the baseline can include aerial condition imagery, thermal observations, a current-condition record, and priorities organized as now, next, and later. We confirm the exact deliverables before scheduling.
What will the inspection cost?
Property size, building count, travel, deliverables, weather requirements, and specialty review can change the scope. We confirm the price and what the board will receive before the association authorizes work.
What areas do you serve?
We serve HOA communities across the Minneapolis-St. Paul metro and surrounding suburbs — Lakeville, Apple Valley, Eagan, Burnsville, Bloomington, Plymouth, Maple Grove, and beyond. If you're in the Twin Cities area, we can fly your property.
Do we need board approval before scheduling?
Yes. We confirm that the association has authorized the inspection before flight and agree on the property, access, deliverables, schedule, and price before work begins.
Start the Review
Is a Board-Ready Baseline Right for Your Property?
Tell us what the board needs to decide. We will review fit and confirm scope, deliverables, timing, and price before anything is scheduled.
Thank you!
We'll be in touch soon to learn about your community and discuss whether a board-ready baseline fits the decision ahead.