Proof Before the Storm

A Board-Ready Property Condition Baseline

Create a dated, organized exterior record before a storm, major repair, reserve decision, or bid process creates urgency. The goal is clarity: what was observed, where it was found, what remains uncertain, and what the board should consider next.

Request a Board-Ready Baseline

What the Board Receives

One Property Record. Clearer Decisions.

Property overview

Building identifiers, roof and exterior areas, inspection date, weather, access, and stated limitations.

Located observations

Overview and close-up photographs tied to a building, elevation, roof area, or site location.

Thermal screening

Visible-light and infrared image pairs where conditions support useful screening, with interpretations and limitations stated clearly.

Now, investigate, plan, monitor

Findings organized for board review without turning uncertain observations into unsupported conclusions.

Bid-ready inputs

A common condition record that can help the board define one scope for qualified bidders.

Record continuity

A starting point for maintenance logs, completed work, future inspections, and post-event comparison.

Honest Limits

What a Baseline Does Not Promise

  • It does not guarantee insurance coverage or a claim outcome.
  • It does not prove the cause or age of every condition.
  • Thermal imaging does not see through roofs or walls and does not identify moisture by itself.
  • It does not replace structural, engineering, legal, reserve-study, or insurance advice when those disciplines are needed.
  • Concealed conditions may require additional access, testing, or destructive investigation.

Process

From Authorization to Board Packet

1. Define the property

The association shares buildings, known concerns, prior records, and the authorized point of contact.

2. Confirm access and flight authority

Hoyt coordinates property access, weather, safety, and the required authorization before inspection.

3. Document conditions

Observations are captured and organized without overstating what the evidence proves.

4. Review next steps

The board receives a clear record for maintenance, investigation, capital planning, or bid preparation.

Use the record across the HOA workflow

Pair the baseline with the inspection-report guide, the storm-readiness checklist, and the three-bid comparison guide. Keep completed work and board decisions connected to the original findings.

Ready to build the record?

Use the existing HOA request form. Board authorization, property details, weather, and scope are confirmed before any flight is scheduled.

Request a Board-Ready Baseline